Time Tracking

Required Role: OWNER, EMPLOYEE, TEAM_LEADER, TEAM_MEMBER
Plan Required: All Plans

Track time spent on jobs, record work hours, and generate time reports for payroll and job costing.

Overview

Time Tracking allows you to record time spent on jobs, track employee hours, and generate reports for payroll, job costing, and productivity analysis.

Getting Started

Access Time Tracking from:

• Time Tracking in the sidebar
• Or track time directly from jobs

Recording Time

Step-by-Step: Record Time on Job

1. Navigate to Time Tracking or open a job

2. Click "Log Time" or "Add Time Entry"

3. Enter time details:

• Job: Select job (if not from job page)
• Date: Date work was performed
• Start Time: When work started
• End Time: When work ended
• Duration: Automatically calculated
• Employee: Who performed the work (if applicable)

4. Add notes (optional):

• Notes: What work was done
• Tasks: Specific tasks completed

5. Click "Save Time Entry"

Time Entry Information

• Job: Job time is for
• Date: Date work was performed
• Start/End Time: Work time range
• Duration: Total time (auto-calculated)
• Employee: Who did the work
• Notes: Work description

Tracking from Jobs

Quick Time Entry

1. Open job detail page

2. Click "Log Time" button

3. Enter time details

4. Time is automatically linked to job

5. Save entry

Job Time Summary

1. Open job detail page

2. View "Time Logged" section

3. See:

• Total time on job
• Time by employee
• Time entries list

Time Reports

Generate reports on time tracking.

Time by Job

• Total time per job
• Time by employee
• Job efficiency
• Time trends

Time by Employee

• Hours per employee
• Employee productivity
• Time by date range
• Employee schedules

Time Summary

• Total hours tracked
• Hours by period
• Average time per job
• Time trends

Common Tasks

Editing Time Entries

1. Go to Time Tracking

2. Find time entry

3. Click "Edit" button

4. Update time or notes

5. Save changes

6. Note: Only OWNER and EMPLOYEE can typically edit

Deleting Time Entries

1. Open time entry

2. Click "Delete" button

3. Confirm deletion

4. Note: Only OWNER can typically delete

Exporting Time Data

1. Go to Time Tracking

2. Apply filters if needed

3. Click "Export" button

4. Choose format (CSV, Excel)

5. File downloads

Viewing Time History

1. Go to Time Tracking

2. View list of all time entries:

• Date and time
• Job
• Employee
• Duration
• Notes

Troubleshooting

Can't record time

• Check job: Ensure job exists
• Verify permissions: Check your role has access
• Review fields: Ensure all required fields are filled
• Try again: Refresh and try again

Time not calculating

• Check times: Verify start and end times are correct
• Review format: Ensure time format is correct
• Manual entry: Can enter duration manually if needed
• Recalculate: Try recalculating duration

Time entries not showing

• Check filters: Remove or adjust filters
• Verify date range: Check date range is correct
• Refresh page: Try refreshing
• Check permissions: Verify your role has access

Can't edit time entry

• Check permissions: Only OWNER and EMPLOYEE can typically edit
• Verify entry: Ensure entry exists
• Try again: Refresh and try again
• Contact admin: May need permission adjustment

Related Articles

• Job Scheduling - Jobs time is tracked for
• Reports - Time reports
• Teams & Crews - Team time tracking

Best Practices

1. Record promptly: Log time immediately after work
2. Be accurate: Record accurate start and end times
3. Add notes: Document what work was done
4. Track consistently: Track time for all billable work
5. Review regularly: Periodically review time entries
6. Export for payroll: Export time data for payroll processing
7. Analyze efficiency: Use time data to analyze job efficiency
8. Train team: Ensure team knows how to log time
9. Set expectations: Establish time tracking expectations
10. Use for costing: Use time data for job costing